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Maintaining Scholarly Record Integrity
SOLAV Journal is committed to preserving the integrity, transparency, and reliability of the scholarly record.
This policy explains how corrections, retractions, and manuscript withdrawal are handled in accordance with international publishing ethics and COPE guidelines.
When errors, ethical concerns, or reliability issues arise, we implement transparent and timely corrective actions to protect readers, authors, and the research community.
Corrections (Errata)
- Issued for minor errors that don't invalidate main findings
- Published as separate notices linked to original article
- Includes typographical, author name, or minor data errors
- Original article remains accessible and is updated
Retractions
- For serious errors or ethical violations
- Applied to data fabrication, plagiarism, unethical research
- Article remains with "RETRACTED" watermark
- Linked to detailed retraction notice
Manuscript Withdrawal
- Allowed before publication without penalty
- Requires written request from corresponding author
- Must be approved by all co-authors
- Post-publication withdrawal handled via retraction
Expression of Concern
Published when investigation is ongoing and conclusive evidence is not yet available. Informs readers of potential issues while maintaining academic fairness.
COPE Compliance
All cases are handled according to COPE guidelines, ensuring fair, evidence-based decisions. Our process includes author notification, independent review when needed, and transparent communication.
Detailed Policy Sections
Complete guidelines for handling corrections, retractions, and withdrawals.
A correction may be issued when minor errors are identified that do not invalidate the main findings of an article.
When Corrections Apply:
- Typographical or formatting errors
- Author name or affiliation inaccuracies
- Minor data or reference errors
- Errors introduced during production
- Missing or incorrect supplementary material
Procedure:
- Error identification (by author, reader, or editorial team)
- Assessment of error significance
- Preparation of correction notice
- Publication of separate notice linked to original article
- Update of article metadata where appropriate
Note: Corrections are published as separate notices, clearly labeled, and permanently linked to the original article. The original article remains accessible in its corrected form.
An article may be retracted when its findings are no longer reliable due to serious errors or ethical violations.
Grounds for Retraction:
- Data fabrication or falsification: Invention or manipulation of research data
- Plagiarism or duplicate publication: Unauthorized use of others' work or republication without disclosure
- Unethical research practices: Violation of human/animal research ethics
- Severe methodological errors: Fundamental flaws invalidating conclusions
- Legal or copyright violations: Infringement of intellectual property rights
- Undisclosed conflicts of interest: That would have affected peer review
Retraction Notice Content:
- Clear title identifying as "Retraction"
- Complete citation of retracted article
- Names of all authors (unless deceased or unreachable)
- Reason for retraction in transparent language
- Statement of who is retracting the article
- Date of retraction
Important: Retracted articles remain available in all platforms with "RETRACTED" watermark and are not removed from the literature. This preserves the scholarly record while alerting readers.
SOLAV Journal respects authors' rights to manage their scholarly work. Authors may request withdrawal of their manuscript at any time before publication.
Withdrawal Procedure:
- Request submission: Written request from corresponding author to [email protected]
- Required information: Manuscript ID, title, withdrawal reason
- Co-author approval: Confirmation from all listed authors
- Editorial review: Assessment of withdrawal reason
- Confirmation: Formal withdrawal confirmation email
- Archiving: Internal archiving of manuscript files
Important Notes:
- Withdrawal is free of charge before acceptance
- After acceptance but before publication, withdrawal may involve partial APC recovery
- Post-publication withdrawal is not possible (handled via retraction)
- Repeated or unjustified withdrawals may result in temporary submission restrictions
Repeated Withdrawals
Repeated or unjustified withdrawals may result in temporary submission restrictions. This measure is applied only in cases of systematic abuse and aims to protect editorial resources and reviewer time.
All cases involving corrections, retractions, or ethical concerns are handled according to COPE guidelines.
Step-by-Step Process:
- Initial Assessment: Editorial Office evaluates the concern
- Consultation: Editor-in-Chief and Ethics Committee review
- Author Notification: Authors informed and given opportunity to respond (typically 14 business days)
- Evidence Gathering: Collection of relevant documentation and evidence
- Expert Review: Independent expert consultation when necessary
- Decision Making: Final decision by Editor-in-Chief based on evidence
- Implementation: Publication of correction/retraction notice
- Notification: Relevant parties informed (indexing services, institutions)
Timeline:
- Initial response: Within 7 business days
- Preliminary assessment: 14-30 business days
- Complex investigations: 60-90 business days
- Notice publication: Within 14 business days of final decision
Author Appeals Process
Right to Appeal
Authors may appeal decisions related to corrections or retractions by submitting a reasoned written request. Appeals must be based on substantive grounds such as new evidence, procedural errors, or misinterpretation of facts.
Appeal Requirements:
- Submitted within 30 business days of decision notification
- Written in English or Arabic
- Includes manuscript ID and detailed rationale
- Provides supporting evidence or documentation
- Approved by all co-authors
Submit appeals to: [email protected]
Appeals are reviewed by senior editors not involved in the original decision. The outcome of the appeal is final.
Related Policies & Resources
For complete details on ethical standards and procedures, consult our related policy pages:
Questions About Corrections or Retractions?
Contact our Ethics Committee for clarification on this policy or to report concerns about published content.
[email protected] View Author Guidelines
